Yarrow Community School Society

• LICENSING

  A licensee must display in a prominent place in the community care facility both the licence, including any terms or conditions of the licence, and the name of the manager.

  Observation. Licensing observed that the manager name was not posted anywhere. Manager said that a business card was recently removed and will ensure her name is posted.

  Corrective action. Ensure families can see posted manager information

  10050 - CCLR s.11(1)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

  Observation. On review of staff files, Licensing observed two files without current criminal record checks. Discussed further and reviewed evidence that they have been applied for but not yet received. Expired clearances are on file.

  Corrective action. Please provide a health and safety plan to Licensing while following up to locate the clearances

  12040 - CCLR s.19(1)(a)
• STAFFING

  A licensee must ensure that each employee (b) practices implementing the fire drill system at least once each month.

  Observation. On review of fire drills, one program had not practiced the drill through the Summer months.

  Corrective action. Please ensure monthly drills are practiced by all programs

  12190 - CCLR s.22(2)(b)
• STAFFING

  A licensee must ensure that each employee (c) practices implementing the emergency plan at least once each year.

  Observation. In discussion with some staff, Licensinf found that the emergency drill had not been practiced by all staff.Discussed further with manager to ensure all staff are orientated on the emergency drill annually.

  Corrective action. Please ensure all staff practice the evacuation drill annually. Provide a compliance plan to Licensing.

  12200 - CCLR s.22(2)(c)
• STAFFING

  A licensee must keep current records of each of the following: (b) for each employee, the records required under section 19 (1) [character and skill requirements].

  Observation. A staff working on day one of inspection did not have an employee file on site, therefore no criminal record check available when solely supervising children. Manager said that the staff was a substitute filling in

  Corrective action. Please ensure any staff employed to supervise children has evidence of full screening as per Section 19 of the CCLR

  12430 - CCLR s.56(1)(b)

• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

  Observation. Criminal Record Check not obtained for one staff through the CRRA. Licensing observed a RCMP clearance available and manager said there was difficulty accessing the portal for clearances.

  Corrective action. Please ensure a health and safety is in place while working through the CRRP process by submitting a plan to Licensing.

  12040 - CCLR s.19(1)(a)

• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (f) evidence that the person has complied with the Province's immunization and tuberculosis control programs.

  Observation. Immunization status was not obtained for one or more employees.

  Corrective action. Manager said that she will follow up immediately

  12090 - CCLR s.19(1)(f)

• EQUIPMENT AND FURNISHINGS

  A licensee must ensure that a healthy and safe environment is provided at all times while children are under the supervision of employees.

  Observation. Licensing observed two shelving units in the Group Child Care (30 months to school age) program that were not anchored to a wall. These were tall units, holding a heater and stereo on top are are a tipping hazard.

  Corrective action. Please ensure a safe space for children in attendance at all times.

  11010 - CCLR s.13(1)
• POLICIES AND PROCEDURES

  A licensee must keep current records of each of the following: (d) written policies and procedures that are intended to guide employees in the care and supervision of children.

  Observation. On review of facility policies, Licensing observed that neither the staff handbook or the parent handbook contained policies for Active Play and Screen Time. This was a repeat contravention from the previous routine inspection.

  Corrective action. Please ensure appropriate policies are in place and provided to staff and families.

  13060 - CCLR s.56(1)(d)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

  Observation. Of the four staff files reviewed, Licensing observed that three staff did not have indication of charachter references being obtained prior to employment.

  Corrective action. Please ensure all staff files are complete prior to employment.

  12050 - CCLR s.19(1)(b)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

  Observation. On review of four staff files, Licensing observed that one staff did not have a criminal record check clearance through the Criminal Records Review Act (CRRA). This is a requirement of regulation. There was a clearance obtained through the RCMP on file. One other staff file did not have a site specific clearance.

  Corrective action. Please ensure all staff criminal record checks are obtained through the Criminal Record Review Branch in Victoria.

  12040 - CCLR s.19(1)(a)

• EQUIPMENT AND FURNISHINGS

  A licensee must ensure that children do not have access to any object or substance that may be hazardous to the health or safety of a child.

  Observation. Licensing observed a bottle of cleaning product, which contains hazardous material, accessible to the children.

  Corrective action. Please ensure these products are made inaccessible to children.

  11200 - CCLR s.17
• POLICIES AND PROCEDURES

  A licensee must keep current records of each of the following: (d) written policies and procedures that are intended to guide employees in the care and supervision of children.

  Observation. Licensing reviewed the facility policies and procedures and observed that they were missing Screen Time and Active Play policies. This is a repeat contravention

  Corrective action. Please ensure these policies are added to provide information to parents and to guide staff appropriately.

  13060 - CCLR s.56(1)(d)
• POLICIES AND PROCEDURES

  A licensee must keep current records of each of the following: (c) a record respecting compliance with section 22 (2) (b) and (c) [emergency training and equipment].

  Observation. On review of emergency recording information, Licensing observed that the record for October was not complete for fire drills, although was practiced along with the school. There was no emergency drill record for review.

  Corrective action. Please ensure that the monthly fire drill and annual emergency drill are recorded when practiced.

  13050 - CCLR s.56(1)(c)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (i) a photograph or digital image of the child, and other information that can be used to readily identify the child in an emergency.

  Observation. On review of five children's records, one was missing a digital image. Licensing acknowledges that a note was on the file to obtain this from the parent.

  Corrective action. Please ensure all required documentation is in place.

  19160 - CCLR s.57(2)(i)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.

  Observation. On review of five children's records, two were missing immunization status

  Corrective action. Please ensure all children's files are complete with required information

  19070 - CCLR s.57(2)(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the system maintained by the early childhood educator registry. (Educator or assistant certificate validation)

  Observation. On review of 4 staff files, all did not contain verification of certification form the ECE Registry. This is a repeat contravention

  Corrective action. Please ensure all certificates are validated through the ECE Registry website.

  12140 - CCLR s.19(4)(a)

No violations recorded at this inspection.