The Arbutus Club Children's Centre - Group Child Care (30 Months to School Age)

• PHYSICAL, EQUIPMENT AND FURNISHING / First AidNon-critical

  First aid kits are readily accessible to all employees, including while care is provided away from premises. [CCLR Sec. 23(2)]

  Observation. Licensing observed a first aid kit in room B that did not contain an ice pack.

• RECORDS AND REPORTING / Safe Play Space Standard of PracticeNon-critical

  Maintenance of Equipment: A log is kept of all inspections, maintenance and repairs. [Director of Licensing Standard of Practice - Safe Play Space]

  Observation. No log is kept of all inspections, maintenance and repairs.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. A random sample of child records were reviewed. Records were incomplete with the following missing: care card numbers immunization records

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  A record for each child containing a photograph or digital image of the child, and other information that can be used to readily identify the child in an emergency is not kept. [CCLR Sec. 57(2)(i)]; A record for each child containing the name, sex, date of birth, medical insurance plan number and immunization status is not kept. [CCLR Sec. 57(2)(a)]

  Observation. A random sample of child records were reviewed. Records were incomplete with the following missing: care card numbers pictures immunization records

• LICENSING / Posting and Advertising of License and CertificateNon-critical

  The certificates, or copies of certificates, of early childhood educators and assistants are prominently displayed in the facility. [CCLR 11(4)]

  Observation. Room C had some ECE certificates posted and room B had no ECE certificates posted.

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. Licensing observed a child with an anaphylaxis care plan that included the use of Claritin and Epi Pen. The child's backpack contained both Claritin and an Epi Pen. Licensing inquired with staff what they would do when a child showed signs of an Anaphylaxis reaction and the staff replied they would administer the Epi Pen. Licensing reinforced this and informed the staff of the following: Vancouver Coastal Health does not support the use of antihistamines in a child care anaphylaxis emergency plan. Antihistamines medications should not be used instead of epinephrine for treating anaphylaxis as they have not been proven to stop an anaphylactic reaction. Epinephrine is the only treatment shown to stop an anaphylactic reaction and should be given at the start of a known or suspected anaphylactic reaction. A resource is attached to this report with further information that can be shared with parents. One child's registration form stated they used inhalers "as needed". No Asthma care plan was in place for the child, and inhalers were not on site. Staff stated they thought the inhaler was only used at home.

• RECORDS AND REPORTING / Safe Play Space Standard of PracticeNon-critical

  Maintenance of Equipment: A log is kept of all inspections, maintenance and repairs. [Director of Licensing Standard of Practice - Safe Play Space]

  Observation. No record of outdoor playground inspections was available.

• STAFFING / Emergency Training and EquipmentNon-critical

  The emergency plan is not practiced at least once each year. [CCLR Sec. 22(2)(c)]

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. Several other children's registration forms and emergency consent forms stated they were Asthmatic and on inhalers, either daily or as needed. Licensing was informed that one child brings their inhaler in their backpack. No care plans were in place for these children.

• LICENSING / Continuing duty to informNon-critical

  Licensing has been notified immediately of any change in the information provided under Section 9 (Applying for a License). [CCLR Sec. 10(1)]

  Observation. 1) In room B the Licensee used to run a parent participation program which is exempted under the Child Care Licensing Regulations (CCLR). Currently, the Licensee is running a one and a half hour art program for 2-3 year old's. Parents do not stay with the children. The Manager informed licensing they set up several art stations for children to explore. Children bring a snack from home to consume. Upon further discussion it was agreed licensing would observe the program in action to assess if this can be considered as an exempted program under CCLR Section 3(1)(b): 3(1)Subject to subsections (2) and (2.1), the following are exempt from the Act: b)a course of activity or study for children that has the promotion of specific recreational, artistic, musical or athletic skills, or religious instruction, as its only purpose. 2) In room D the Licensee used to run a Lego program, which is no longer offered. Currently, children that are registered for 4 days in the preschool program in room B (licensed preschool) attend 2 of the 4 days in room D which is not licensed. The manager informed licensing that the 2 days they attend in room D is a "single stream science program". Similarly, Children that are registered for 1 day a week in room B (licensed preschool) attend 1 of the 2 days in room D which is not licensed. Licensing observed the program in room D. Seven children were present engaged in free play. Licensing observed toy shelves around the perimeter of the room filled with typical preschool toys and materials. There was a large sensory bin with pasta, scoops and red hearts, a book shelf, a train table and several other sensory bins set out on tables. Staff informed the licensing officer that children first participate for one our in the gym, then staff picks them up for the 2 hour program in room D. They have snack together in room D at a set time during the 2 hours. Licensing discussed the observations with the Manager and informed the Manager that licensing has assessed the current program in room D to be a regular preschool program that needs a Licence and not an exempted program under CCLR Section 3(1)(b). The following was discussed: 1) The manager will cease operation of the "single stream science program" in room D immediately and change the program to a 2 hour art program. Licencing will come and observe the art program on March 7 to assess if it can be considered as an exempted program under CCLR Section 3(1)(b): 3(1)Subject to subsections (2) and (2.1), the following are exempt from the Act: b)a course of activity or study for children that has the promotion of specific recreational, artistic, musical or athletic skills, or religious instruction, as its only purpose. To avoid future occasions of potentially running an unlawful program as is currently the case in room D, it was discussed to apply for a licence for room D. Licensing officer measured room D and it could potentially be licensed for 10 children. As there are only 2 toilets and 2 sinks available in the adjacent hallway, the total licensed capacity for rooms C and D combined could only be 20 (e.g. 10 children in room C and 10 children in room D). Due to the bathrooms being located outside in the hallway 2 staff would be required in each room to have continuous supervision and meet the needs of all children at the same time. The hallways would continue to be for exclusive uses of the licensed preschool during preschool operating hours. A playground rotation schedule would be required.

• NUTRITION AND FOOD SERVICES / NutritionNon-critical

  Instructions in a child's record or care plan respecting food and drink for the child are followed. [CCLR Sec.48(2)]

  Observation. Licensing reviewed the minor incident log book. It was recorded that a child with a noted egg allergy in their file ate a cookie and threw up after class. For pink shirt day the class decorated cookies and got to eat them for snack. The parent came into the class during pick up time to ask what the child ate that day as they did not look well and asked to throw up. A discussion was held with the Manager to post a list of all food allergies in the classroom.

• PHYSICAL, EQUIPMENT AND FURNISHING / Hazardous Objects and SubstancesNon-critical

  Hazardous objects and substances are inaccessible to children. [CCLR Sec 17]

  Observation. Licensing observed disinfectant in an unlocked cabinet accessible to children in care.

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. 1) One child had an Anaphylactic care plan in place that was incomplete and stated to administer Claritin or Reactin ; EpiPen only if lethargic /trouble breathing. 2) Several other children's registration forms and emergency consent forms stated they were Asthmatic and on inhalers, either daily or as needed. Licensing was informed that one child brings their inhaler in their backpack. No care plans were in place for these children. The centre is in the process of developing a care plan for a newly enrolled child. A BC Centre of Ability consultant has visited the program. Currently, the parent stays to assist the child until a 1:1 support staff is hired.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  A record for each child containing the name and telephone number of a parent, medical practitioner and emergency contact is not kept. [CCLR Sec. 57(2)(d)]; A record for each child containing the name, sex, date of birth, medical insurance plan number and immunization status is not kept. [CCLR Sec. 57(2)(a)]

  Observation. Some child records were incomplete and missing care card numbers, immunization records or emergency contacts.

• STAFFING / Character and skill requirementsNon-critical

  Criminal record checks have not been obtained. [CCLR Sec. 19(1)(a)]

  Observation. One staff did not have a criminal record check in the name of the Arbutus Club. The staff provided confirmation this had been applied for and paid for on February 16, 2023. Please be advised that licensing cannot authorize anyone to be ordinarily present at the facility without a valid criminal record check.

• STAFFING / Emergency Training and EquipmentNon-critical

  Fire drills are not practiced at least once each month. [CCLR Sec. 22(2)(b)]

No violations recorded at this inspection.