Coastal Preschool

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. A full review occurred of the children's registration documents. As communicated to the Manager, some registration files for children were no located during the inspection. In addition, some required information as well as photos were not on-file. A chart is provided.

• RECORDS AND REPORTING / Safe Play Space Standard of PracticeNon-critical

  Maintenance of Equipment: A log is kept of all inspections, maintenance and repairs. [Director of Licensing Standard of Practice - Safe Play Space]

  Observation. Inspections of the courtyard are not being documented. Resource provided.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Licensing Officer reviewed a random selection of the children's files as well as the emergency medical consents. Several of the children's records do not include personal health numbers and photos.

• RECORDS AND REPORTING / Safe Play Space Standard of PracticeNon-critical

  Maintenance of Equipment: A log is kept of all inspections, maintenance and repairs. [Director of Licensing Standard of Practice - Safe Play Space]

  Observation. The Manager informed that an inspection occurs of the courtyard prior to the children's play in the space. When asked about a log or record which accounts for these inspections, the Manager informed that she was not aware of this requirement. Please find a resource (attached) which could be used for this purpose.

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. Licensing Officer spoke to the Manager about this outstanding infraction specific to having the correct criminal record check in place for those working with the children.

• STAFFING / Emergency Training and EquipmentNon-critical

  Implementation of the fire drill system is practiced at least once each month, and implementation of the emergency plan is practiced at least once each year. [CCLR Sec. 22(2)(b)(c)]

  Observation. The fire drill was not practiced in the month of November. The annual emergency preparedness drill occurred in November however it is not documented.

• POLICIES AND PROCEDURES / Emergency Training and EquipmentNon-critical

  There is an emergency plan that sets out procedures to prepare for, mitigate, respond to and recover from any emergency. [CCLR Sec. 22(1)(b)]

  Observation. Licensing observed some of the emergency preparedness supplies having expired, specifically the drinking water. It was observed as leaking into the overall supplies.

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. Criminal record check clearances from the Ministry are not in place for two employees as required rather, clearances are in place from the Vancouver Police Department.

• CARE AND/OR SUPERVISION / Behavioural GuidanceNon-critical

  Behavioural guidance is appropriate to the age and development of each child. [CCLR Sec.51(1)(a)]

  Observation. Licensing observed the following: * a child being physically restrained from behind by a staff * a child being physically removed by a staff from a bench and brought to another * a child's arm being held, preventing the child from moving away when the staff was wanting the child to listen

• CARE AND/OR SUPERVISION / Group Sizes and Employee to Children RatiosNon-critical

  Staff ratios and group sizes comply with Schedule E. [CCLR Sec. 34(2)(a)]

  Observation. Licensing observed 18 children present with three staff. One of the staff's Early Childhood Educator Assistant's certification expired on January 21 2024. The Manager informed that the third staff present meets the qualification of Responsible Adult. When referring to s.34(2)(a) of the Child Care Licensing Regulation (CCLR), by having one Early Childhood Educator and one Responsible Adult present, the Preschool is not being operated as per Schedule E of the CCLR. Please note that s.37(3)(b) of the CCLR requires a Licensee to only have a Responsible Adult replace an Early Childhood Educator Assistant (ECEA) for a maximum of 30 consecutive days. After which, an ECEA is to be part of the child to staff ratios.

• PHYSICAL, EQUIPMENT AND FURNISHING / Hazardous Objects and SubstancesNon-critical

  Hazardous objects and substances are inaccessible to children. [CCLR Sec 17]

  Observation. Licensing observed a storage room with a pocket door which is accessed via the Preschool classroom. This storage room was observed in a cluttered state with various Preschool equipment, cleaning tools as well as staff belongings being present. The pocket door was not locked during the inspection. Children's access to this room is discouraged however due to the amount of clutter present, Licensing encouraged that the space be sorted. Medication (Manager informed that it belonged to one of the Educators) was observed on a lower shelf in the storage room. As a result of bringing it to the Manager's attention, the medication was relocated to a higher location, inaccessible to children.

• POLICIES AND PROCEDURES / Emergency Training and EquipmentNon-critical

  Emergency exits and fire drill system are approved by a local Fire Marshal. [CCLR Sec. 22(1)(a)]

  Observation. Re-servicing of the fire extinguisher is required. According to its inspection tag, re-servicing was required as of January 20 2025.

• RECORDS AND REPORTING / Community Care Facility RecordsNon-critical

  There is current log of minor incidents, illnesses and unexpected events, that did not require medical attention and were not reportable incidents described in Schedule H. [CCLR Sec. 56 (1)(f)]

  Observation. Licensing observed a log in place for the purpose of documenting minor incidents, illnesses and unexpected events that did not required medical attention. The last entry is dated for November 2024. A discussion occurred with the Manager about re-starting the practice of documenting such incidents, illnesses and unexpected events.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Licensing examined the children's records and identified that several were without required documentation. For example: children's addresses, physician (clinic) information, emergency contacts, immunization status', personal health numbers, photos / digital photos.

• STAFFING / Additional criminal record checksNon-critical

  The licensee has not obtained a criminal record check for all persons ordinarily present on the premises. [CCLR Sec. (20)(1)]

  Observation. Licensing observed an Educator's criminal record check clearance having expired. Two other Educators' clearances on-file were from other organizations.

• STAFFING / Emergency Training and EquipmentNon-critical

  Implementation of the fire drill system is practiced at least once each month, and implementation of the emergency plan is practiced at least once each year. [CCLR Sec. 22(2)(b)(c)]

  Observation. The record demonstrates that the last fire drill occurred on October 29 2024. The record does not demonstrate when the last annual emergency preparedness drill was practiced.

• NUTRITION AND FOOD SERVICES / NutritionNon-critical

  Instructions in a child's record or care plan respecting food and drink for the child are followed. [CCLR Sec.48(2)]

  Observation. LO observed that this item remains in non-compliance. During the routine inspection of September 20, 2024. LO observed that a child's registration indicated the child had experienced a seizure within a year of registering in the program and that certain foods might be a trigger. LO required the program manager to complete a care plan and submit a copy to Licensing. Also to post a list of the food sensitivities that the parent indicated may trigger a seizure.

• PROGRAM / Program of activitiesNon-critical

  Each child is provided with daily outdoor play periods unless weather conditions make it unreasonable to do so. [CCLR Sec.44(3)]

  Observation. LO observed that the children are not going outdoors as stated in the Child Care Licensing Regulation Sec 44(3). This item remains in non-compliance.

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. LO observed that a child in care is on a waitlist for an assessment and extra support in the program. There is no care plan for this child. A Care Plan was attached to the inspection report of September 20, 2024.

• NUTRITION AND FOOD SERVICES / NutritionNon-critical

  Instructions in a child's record or care plan respecting food and drink for the child are followed. [CCLR Sec.48(2)]

  Observation. LO observed that a child's registration information indicated the child has had seizures it also indicated certain foods should be avoided. When LO asked the manager if there was a care plan Manager stated that she was not aware of the information.

• PROGRAM / Program of activitiesNon-critical

  Each child is provided with daily outdoor play periods unless weather conditions make it unreasonable to do so. [CCLR Sec.44(3)]

  Observation. Licensing Officer observed that children were indoors playing in a gym. The weather outdoors was sunny and 17degrees Celsius. L O asked manager if the children had been outdoors or were there plans to go outdoors. Manager stated that there wasn't an outdoor space and therefore the children don't go outdoors. The manager also stated that the program has been active for 21 years and the policy of no outdoor time is "Grandfathered".

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. LO observed a child in care that is on a waitlist to be diagnosed. There is no care plan in place for this child. LO has included with this report a Generic Care Plan to be completed with staff and parents.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. LO observed that children's' records are incomplete. Missing information includes; immunization records, and children's Care Card information included on both Emergency Consent Cards and Registration.

• STAFFING / Character and skill requirementsNon-critical

  A licensee must not employ a person in a community care facility as an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the licensee using a system established and maintained by the director of the early childhood educator registry [CCLR Sec. 19(4)(a)]

  Observation. LO observed that the Registry Verification is missing in two staff files.

• STAFFING / Continuing health of employeesNon-critical

  There is evidence of employees' continued compliance with the Province's immunization and tuberculosis control programs. [CCLR Sec 21(1)]

  Observation. L O observed that immunization information is not available for all staff.

• CARE AND/OR SUPERVISION / Behavioural GuidanceNon-critical

  Behavioural guidance is appropriate to the age and development of each child. [CCLR Sec.51(1)(a)]

  Observation. Licensing observed two instances of physical redirection of children by the Educators. Children were running and appeared excited in their physical play. It was then that Licensing observed the Educators taking hold of children to physically stop them and / or bring them to the bench for discussion. These observations were shared with the Manager during the inspection.

• CARE AND/OR SUPERVISION / Continuous Supervision RequiredNon-critical

  Children are supervised at all times by a person who is an educator, an assistant or a responsible adult. [CCLR Sec. 39(1)]

  Observation. Licensing observed an Educator leave the program space to fill a child's water bottle while the other Educator was helping a child in the bathroom. Licensing observed some children walking around while eating their snack. Children were also left unsupervised when Educators were meeting individual children's needs and requests. The requirement to supervise the children at all times was discussed with the Manager.

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. Licensing observed an emergency medical consent with information that a child has a food allergy. No care plan was observed in place nor was it documented on the listing that was posted in the Preschool. Licensing was informed that there was no care plan in place for a child who has been diagnosed with asthma. When considering possible symptoms of children who are diagnosed and requiring a care plan, please highlight on the care plan what those applicable symptoms are. Licensing observed a care plan in place which did not include a child's photograph. Similarly, details on other care plans did not reflect the following information: medication expiry date and medication location. Licensing recommends that these details be included on the care plans.

• RECORDS AND REPORTING / Community Care Facility RecordsNon-critical

  There is current log of minor incidents, illnesses and unexpected events, that did not require medical attention and were not reportable incidents described in Schedule H. [CCLR Sec. 56 (1)(f)]

  Observation. Licensing observed documentation in the logbook however they reflected minor incidents that occurred at the beginning of the Preschool year.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Licensing observed the following: * no last name of an emergency contact * doctor's name and telephone number * no emergency contact for a child When inspecting the children's emergency medical consents, Licensing observed information such as a doctor's name / telephone number, photograph / digital image were not present. This information may be on-file however, Licensing recommends that cross-referencing occur in order to be certain. Licensing observed some registration forms not signed by parents. Licensing recommends that parent signatures are acquired.

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. Licensing observed two Educators with criminal record check clearances that were not obtained directly from the Ministry.

• STAFFING / Character and skill requirementsNon-critical

  Prior to employing staff the manager has met with each person and has obtained the appropriate documentation. [CCLR Sec. 19(1)]

  Observation. Licensing observed the following not being on-file for some employees: * immunization status * verification of ECE / Assistant certification Licensing observed a letter on-file informing that references and Criminal Record Check clearances have been obtained by an agency who hires Behavioural Interventionists who in turn are ordinarily present in the Preschool. Licensing will inquire further with regards to the documentation requirements specific to professionals who are working with children in licensed child care facilities.

• STAFFING / Emergency Training and EquipmentNon-critical

  Implementation of the fire drill system is practiced at least once each month, and implementation of the emergency plan is practiced at least once each year. [CCLR Sec. 22(2)(b)(c)]

  Observation. Licensing observed no record in place to account for fire drills occurring for the month of December 2023, January 2024 and February 2024. When discussing this with the Manager, Licensing was informed that fire drills did occur for those months and not for the month of March 2024.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Licensing reviewed the records of children and observed that they remained incomplete.

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. As provided in the April 3 2023 inspection report, the following remains in non-compliance: * criminal record check clearances from the Ministry Licensing observed a criminal record check obtained from the Vancouver Policy Department. For all employees working in a licensed child care facility, clearances must be obtained from the Ministry.

• STAFFING / Character and skill requirementsNon-critical

  Prior to employing staff the manager has met with each person and has obtained the appropriate documentation. [CCLR Sec. 19(1)]

  Observation. As provided in the April 3 2023 inspection report, the following remains in non-compliance: * documentation for behavioral interventions

• STAFFING / Emergency Training and EquipmentNon-critical

  Implementation of the fire drill system is practiced at least once each month, and implementation of the emergency plan is practiced at least once each year. [CCLR Sec. 22(2)(b)(c)]

  Observation. During the inspection, Licensing was informed that a fire drill is scheduled to occur today. Licensing was also informed that that an annual emergency preparedness drill is scheduled to occur on June 19 2023.

• LICENSING / Posting and Advertising of License and CertificateNon-critical

  The licence is displayed in a prominent place in the facility, including any terms or conditions of the licence, and including the name of the manager. [CCLR Sec. 11(1)(2); CCALA Sec.7(c)]

  Observation. According to the Manager, the facility licence is posted in an area where parents no longer typically use as an entrance.

• LICENSING / Posting and Advertising of License and CertificateNon-critical

  The certificates, or copies of certificates, of early childhood educators and assistants are prominently displayed in the facility. [CCLR 11(4)]

  Observation. Although posted beside the facility licence, an Educator's certificate has expired.

• PHYSICAL, EQUIPMENT AND FURNISHING / EnvironmentNon-critical

  A healthy and safe environment is provided at all times [CCLR Sec. 13(1)].

  Observation. Licensing observed the following: * bleach / water spray is available for disinfecting surfaces: spray bottle was not labelled to demonstrate its contents * single-use hand towels are available at hand sinks * liquid hand soap is available at hand sinks * no soap / water spray bottle was available to clean surfaces prior to disinfecting The door leading to a storage room was unlocked. Due to the curious nature of some children, this door is to be locked whenever children are present.

• RECORDS AND REPORTING / Records For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Licensing reviewed children's records including registration and emergency medical consents. The following was observed: * an emergency medical consent card does not account for a child's allergy / food sensitivity * an emergency medical consent card was not signed by a parent / guardian * a child's record does not include their personal health number * several children's records do not include a photo or digital image * two records do not include a doctor's name or telephone number

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. Licensing observed that an Educator's criminal record check clearance expired on September 6 2022.

• STAFFING / Character and skill requirementsNon-critical

  Prior to employing staff the manager has met with each person and has obtained the appropriate documentation. [CCLR Sec. 19(1)]

  Observation. Licensing observed that there was no documentation available specific to three Behavioural Interventionists that are present in the premises regularly.

No violations recorded at this inspection.

• RECORDS AND REPORTING / Care PlansNon-critical

  The licensee does not keep a current care plan for each child requiring extra support. [CCLR Sec. 58(1)]

  Observation. Licensing observed multiple children requiring extra support without care plans. This poses a risk to the health and safety to children who have additional support needs.

• STAFFING / Additional criminal record checksNon-critical

  All persons over the age of 12 that are ordinarily present on the premises while children are present are of good character and the licensee has obtained a criminal record check for each person. [CCLR Sec 20]

  Observation. The manager informed Licensing that they were currently in the process of renewing their criminal record check. The manager informed Licensing that they were working towards obtaining a copy of the behavioural interventionists criminal record check.

• MEDICATION / MedicationNon-critical

  The medications are not readily accessible to employees. [CCLR Sec. 53(1)(b)]

  Observation. The Manager informed that a child has been prescribed medication specific to the diagnosis of asthma. Licensing was also informed that at this time the asthmatic triggers are unknown and staff are unaware if the medication is brought with the child when attending the Preschool.

• PHYSICAL, EQUIPMENT AND FURNISHING / EnvironmentNon-critical

  A healthy and safe environment is provided at all times [CCLR Sec. 13(1)].

  Observation. Licensing observed an accessible blind cord that was unsecured. This poses a risk of entanglement. Licensing observed one single spray bottle located at an art sink containing a cleaning disinfectant product labelled Vital Oxide. The Manager inquired about adequate water to bleach ratios. Licensing will provide a resource for adequate bleach and water ratios. Licensing observed an art sink and a sink located in an office without single-use hand towels.

• RECORDS AND REPORTING / Care PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. Licensing observed multiple children requiring extra support without care plans. This poses a risk to the health and safety to children with additional support needs.

• RECORDS AND REPORTING / Community Care Facility RecordsNon-critical

  There is current log of minor incidents, illnesses and unexpected events, that did not require medical attention and were not reportable incidents described in Schedule H. [CCLR Sec. 56 (1)(f)]

  Observation. Licensing observed a communication log book used to record minor illnesses and unexpected events that do not require medical attention and were not reportable incidents. Documentation in the log book was entered only up until September 15, 2021.

• RECORDS AND REPORTING / Notification of illness or injuryNon-critical

  Licensing is notified within 24 hours after a child is involved in, or may have been involved in, a reportable incident described in Schedule H or has a reportable communicable disease. [CCLR Sec.55(2)(a)(b)]

  Observation. The Manager informed Licensing that an incident requiring a emergency physical restraint had occurred previously. Licensing informed the Manager that any time a physical restraint occurs it is a reportable incident.

• STAFFING / Additional criminal record checksNon-critical

  The licensee has not obtained a criminal record check for all persons ordinarily present on the premises. [CCLR Sec. (20)(1)]

  Observation. As discussed today, inquire of the scheduling that is planned specific to the behavioural interventionists being present in the Preschool. Should they be 'ordinarily present', acquire a criminal record check clearance via the Ministry. Licensing observed that a staff presently working had an expired criminal record check.

• STAFFING / Emergency Training and EquipmentNon-critical

  The emergency plan is not practiced at least once each year. [CCLR Sec. 22(2)(c)] ; Fire drills are not practiced at least once each month. [CCLR Sec. 22(2)(b)]

  Observation. Licensing observed no record of implementation of the emergency plan since 2019. Licensing observed the last fire drill recorded on June 1st, 2021.