Rothewood Academy Richmond Garden City

• RECORDS AND REPORTINGRecords For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Recurring contravention, July 17, 2026 - LO reviewed emergency cards in rooms, the following items were not included: - medical insurance / emergency contact / doctor contact May 1, 2026 - Children's files and emergency cards were reviewed and the following items were not included: - medical insurance / emergency contact in addition to parents / doctor contact

• PHYSICAL, EQUIPMENT AND FURNISHINGEnvironmentNon-critical

  The facility, the furniture, equipment, fixtures and supplies are of sturdy and safe construction.  They are easy to clean, and are clean and in good repair and free from hazards. [CCLR Sec. 13(2) and Sec. 15(1)(a)]

  Observation. There appears to be ongoing maintenance at the facility. LO recommends that the facility put a maintenance log book in place as there are some areas in all rooms that could use addressing. These areas include: door edges wearing, bathroom doorknob rusty, steps stools require cleaning, walls and floors have chips / dirt / tape.

• PHYSICAL, EQUIPMENT AND FURNISHINGPlay Area, Materials and EquipmentNon-critical

  The entire outdoor play area is enclosed and constructed in a manner that is suitable for the age and development of children, and ensures that children are free of harm. [CCLR Sec. 16(3)(a)(b)]

  Observation. There are areas in the outdoor space that require addressing such as - peeling in the slide hill, broken fencing, debris, weeds, thorny branches, exposed piping, latches not easy to use.

• RECORDS AND REPORTINGCare PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. LO observed numerous Care plans throughout the facility. As discussed, some appeared to be missing information, have confusing information, and were not accurate for the needs of the child. There was also a medication form that did not show when medications were given and by whom. Care plans must also be updated annually with the parent. LO attached information regarding using Epi Pen over Benadryl and seizure care plan.

• RECORDS AND REPORTINGRecords For Each ChildNon-critical

  The licensee keeps a current record for each child showing the information required. [CCLR Sec. 57]

  Observation. Children's files and emergency cards were reviewed and the following items were not included: - medical insurance / emergency contact in addition to parents / doctor contact

• RECORDS AND REPORTINGCare PlansNon-critical

  Care plans are not reviewed at least once a year with a parent of the child requiring extra support and any person requested by the parent. [CCLR Sec. 58(2)(b)]

  Observation. LO observed several children's allergy care plans that were overdue for annual review.

• RECORDS AND REPORTINGSafe Play Space Standard of PracticeNon-critical

  Maintenance of Equipment: A log is kept of all inspections, maintenance and repairs. [Director of Licensing Standard of Practice - Safe Play Space]

  Observation. LO observed that a maintenance log for the outdoor playground is not kept. LO to provide Outdoor Space & Equipment Safety Check Template.

• STAFFINGCharacter and skill requirementsNon-critical

  Criminal record checks have not been obtained. [CCLR Sec. 19(1)(a)]

  Observation. LO observed 1 staff with a criminal record check issued to another facility. Criminal record clearance letters are not transferable and must be issued to the facility or shared through the CRRP.

• PHYSICAL, EQUIPMENT AND FURNISHINGEnvironmentNon-critical

  The facility, the furniture, equipment, fixtures and supplies are of sturdy and safe construction.  They are easy to clean, and are clean and in good repair and free from hazards. [CCLR Sec. 13(2) and Sec. 15(1)(a)]

  Observation. There are multiple rooms for this age group, the following items were noted as either needing cleaning, repair or removing hazard: - numerous step stools appear to require cleaning, as children use their hands to move these items. - a sink is broken within JK3A bathroom - cleaning product is accessible under a sink in the playroom - under the bathroom sink, garbage bags are accessible - it is important to note that there is clutter throughout each of the rooms, which is taking away from the usable floor space and may reduce the space and capacity for each room.

• PHYSICAL, EQUIPMENT AND FURNISHINGPlay Area, Materials and EquipmentNon-critical

  The entire outdoor play area is enclosed and constructed in a manner that is suitable for the age and development of children, and ensures that children are free of harm. [CCLR Sec. 16(3)(a)(b)]

  Observation. The fencing around the back perimeter of the space is starting to degrade and show signs of coming away from the base of the fence. A child may be able to egress is this is not addressed.

No violations recorded at this inspection.

• PHYSICAL, EQUIPMENT AND FURNISHINGEnvironmentNon-critical

  The facility, the furniture, equipment, fixtures and supplies are of sturdy and safe construction.  They are easy to clean, and are clean and in good repair and free from hazards. [CCLR Sec. 13(2) and Sec. 15(1)(a)]

  Observation. There is signs of daily cleaning, and ongoing repairs to the facility. But, during this visit LO observed that the change mats were ripped - therefore they are unable to be disinfected and dustpans / brooms were in the room accessible to children. During outdoors inspection, it was observed that there is limited shovels and pails for the children. Staff stated that many have broken over time. It is good practice to keep track of items thrown out due to breakage so it can be replace.

• STAFFINGCharacter and skill requirementsNon-critical

  Prior to employing staff the manager has met with each person and has obtained the appropriate documentation. [CCLR Sec. 19(1)]

  Observation. While CRC's have been obtained for staff, there were staff who have CRC's from other facilities (no sharing form noted) or from Educational program.

No violations recorded at this inspection.

• PHYSICAL, EQUIPMENT AND FURNISHINGFurniture, Equipment and FixturesNon-critical

  Furniture or equipment for sleeping is used by only one child at a time, is clean and comfortable, and is appropriate for the size, age and development of the children intended to use it. [CCLR Sec. 15(2)]

  Observation. Feb. 17, 2022 - In the sleeping area, LO observed that the children's bedding is stored in individual bags however in the way in which the the bedding bags are stored they are touching one another. This poses a risk of cross contamination. Aug. 23, 2022 - Bedding is stored in individual bags, but in some of the nap rooms, it is in a pile and other spaces it is in the storage areas in the room.

• PHYSICAL, EQUIPMENT AND FURNISHINGHazardous Objects and SubstancesNon-critical

  Hazardous objects and substances are inaccessible to children. [CCLR Sec 17]

  Observation. Feb. 17, 2022 - LO observed the following: -soiled cleaning equipment such as a broom and dust pan accessible by children in the classroom and washroom space -a cleaning cloth draped over the bathroom partition wall to dry -unsecured cord on 2 light tables and a CD player accessible by children Aug. 23, 2022 - LO observed the above noted items throughout the rooms. It was also noted that the sprinkler room was accessible to children, the Manager locked this door immediately, therefore it is no longer a concern.

• PHYSICAL, EQUIPMENT AND FURNISHINGPlay Area, Materials and EquipmentNon-critical

  The entire outdoor play area is enclosed and constructed in a manner that is suitable for the age and development of children, and ensures that children are free of harm. [CCLR Sec. 16(3)(a)(b)]

  Observation. Feb. 17, 2022 - In the outdoor space, LO observed that the staggered wooden fence has several gaps along the bottom and does not appear adequately enclosed. Aug. 23, 2022 - LO discussed with the Manager concerns around the metal fencing that has been added (to close the gaps), as it is bending and could pose a hazard to children. It was also noted that the fencing is starting to splinter.

• PHYSICAL, EQUIPMENT AND FURNISHINGFurniture, Equipment and FixturesNon-critical

  Furniture or equipment for sleeping is used by only one child at a time, is clean and comfortable, and is appropriate for the size, age and development of the children intended to use it. [CCLR Sec. 15(2)]

  Observation. In the sleeping area, LO observed that the children's bedding is stored in individual bags however in the way in which the the bedding bags are stored they are touching one another. This poses a risk of cross contamination.

• PHYSICAL, EQUIPMENT AND FURNISHINGHazardous Objects and SubstancesNon-critical

  Hazardous objects and substances are inaccessible to children. [CCLR Sec 17]

  Observation. LO observed the following: -soiled cleaning equipment such as a broom and dust pan accessible by children in the classroom and washroom space -a cleaning cloth draped over the bathroom partition wall to dry -unsecured cord on 2 light tables and a CD player accessible by children

• PHYSICAL, EQUIPMENT AND FURNISHINGPlay Area, Materials and EquipmentNon-critical

  Not enclosed.

  Observation. In the outdoor space, LO observed that the staggered wooden fence has several gaps along the bottom and does not appear adequately enclosed.

• RECORDS AND REPORTINGCare PlansNon-critical

  For each child requiring extra support, the licensee keeps a current care plan showing the required information. [CCLR Sec. 58(1)(2)]

  Observation. LO observed care plans for 3 children with a life threatening allergy were incomplete.

• RECORDS AND REPORTINGRecords For Each ChildNon-critical

  A record for each child containing a photograph or digital image of the child, and other information that can be used to readily identify the child in an emergency is not kept. [CCLR Sec. 57(2)(i)]; A record for each child containing the name and telephone number of a parent, medical practitioner and emergency contact is not kept. [CCLR Sec. 57(2)(d)]; A record for each child containing the name, sex, date of birth, medical insurance plan number and immunization status is not kept. [CCLR Sec. 57(2)(a)]

  Observation. All children's records were reviewed and the following was observed: -an emergency contact is not kept for 3 children -immunization status is not kept for 8 children -medical insurance plan number is not kept for 1 child -a photograph or digital image is not for 5 children

• STAFFINGCharacter and skill requirementsNon-critical

  Evidence of compliance with the Province's immunization and tuberculosis control programs has not been obtained. [CCLR Sec.19(1)(b)]; Character references have not been obtained. [CCLR Sec.19(1)(b)]; Records of staff's work histories have not been obtained. [CCLR Sec. 19(1)(c)]; Criminal record checks have not been obtained. [CCLR Sec. 19(1)(a)]

  Observation. All staff records were reviewed and the following was observed: -work history has not been obtained for 1 staff -adequate number of character references have not been obtained for 1 staff -immunization status has not been obtained for 3 staff -criminal record checks on file for 2 staff are not addressed to the facility