Coast Meridian Montessori Pre-School Ltd

• POLICIES AND PROCEDURES

  A licensee must: (b) have an emergency plan that sets out procedures to prepare for, mitigate, respond to and recover from any emergency.

  Observation. All of the fire extinguishers in the building required to be serviced.

  Corrective action. The Manager will have the fire extinguishers serviced.

  13020 - CCLR s.22(1)(b)
• POLICIES AND PROCEDURES

  A licensee must keep current records of each of the following: (c) a record respecting compliance with section 22 (2) (b) and (c) [emergency training and equipment].

  Observation. There were no fire drill records for any programs last month.

  Corrective action. The Manager advised she will monitor to ensure the fire drills are being recorded.

  13050 - CCLR s.56(1)(c)
• RECORDS AND REPORTING

  In respect of a record referred to in this Division, a licensee must (a) keep in a single place at the community care facility the records referred to in sections 56 to 58.

  Observation. The 30 months to school age program was missing record of last months sign in sheet from Nov 13th onward.

  Corrective action. The Manager advised that children were signed in and out and she will look for the record.

  19320 - CCLR s.59(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the system maintained by the early childhood educator registry. (Educator or assistant certificate validation)

  Observation. All staff files that were reviewed were missing record of certificate validation.

  Corrective action. The Manager advised that she will validate all certificates.

  12140 - CCLR s.19(4)(a)

No violations recorded at this inspection.

No violations recorded at this inspection.

No violations recorded at this inspection.

• RECORDS AND REPORTING

  In respect of a record referred to in this Division, a licensee must (b) keep a record other than one referred to in paragraph (a) in a place from which it can be retrieved within a reasonable time, on request.

  Observation. During inspection one staff’s records was unavailable at the facility. Manager emailed this staff's documentation to Licensing after the inspection

  Corrective action. Staff records must be accessible upon request within a reasonable time.

  19330 - CCLR s.59(b)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

  Observation. During inspection Licensing reviewed four staff files. One staff file was missing evidence that references were verified. Manager stated that she did verify this staff’s references but is unsure why the documentation is not available in the staff file. This is repeat contravention from routine inspection # WBET-BZDQR9 dated March 23, 2021.

  Corrective action. Please make sure all staff files are complete before they start employment.

  12050 - CCLR s.19(1)(b)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

  Observation. One staff person does not have a criminal record check completed through the Criminal Record Review agency in Victoria. That staff person currently has a clear criminal record check from the RCMP on file at the facility. Manager stated that criminal record check has been applied through the Criminal Record Review agency in Victoria and they are still awaiting the results.

  Corrective action. Please ensure all staff persons have a criminal record check done through the Criminal Record Review Agency in Victoria.

  12040 - CCLR s.19(1)(a)

• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person. Observation (CORRECTED DURING INSPECTION): Files for five staff were reviewed. The manager stated all staff have had their references checked although two staff files have no evidence of references being checked.

  Corrective action. Please make sure all staff have evidence of references being verified. The manager stated she will make notes when she calls references and keep them in the staff file.

  12050 - CCLR s.19(1)(b)

• RECORDS AND REPORTING

  A licensee must keep (a) a copy of the written statement, referred to in section 19 of the Act, that the licensee delivers to persons who prepay part of the cost of services

  Observation. Files for 10 children were reviewed. Parent contracts were not available for 3 children.

  Corrective action. Please make sure a parent contract is available for all families.

  19051 - CCLR s.56.1(2)(a)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.

  Observation. Files for 10 children were reviewed. A care card number was not available for 1 child.

  Corrective action. Please make sure a care card number is available for all children.

  19070 - CCLR s.57(2)(a)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (b) date of enrolment in the community care facility.

  Observation. Files for 10 children were reviewed. Start date for 5 children was not available.

  Corrective action. Please make sure a start date is available for all children.

  19080 - CCLR s.57(2)(b)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (c) daily attendance record, indicating for each day whether the child is absent or, if the child is present, the time of arrival and departure.

  Observation. Absences are not being recorded.

  Corrective action. Please make sure all absences are recorded.

  19090 - CCLR s.57(2)(c)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (k) the date on which the child stops attending the community care facility.

  Observation. Files for 10 children were reviewed. The date a child left the facility was not available for 1 child.

  Corrective action. Please make sure a leaving date is available for all children.

  19180 - CCLR s.57(2)(k)
• RECORDS AND REPORTING

  A licensee must have in writing from a parent, and maintain at the community care facility, consent (a) to call a medical practitioner or ambulance in case of accident or illness if the parent cannot immediately be reached.

  Observation. Files for 10 children were reviewed. Permission to call medical help in the case of an emergency was missing for 3 children.

  Corrective action. Please make sure permission to call medical help is available for all children.

  19190 - CCLR s.57(3)(a)