Polka Dot Fine Art & Education

• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.

  Observation. One child did not have immunization records on file.

  Corrective action. Ensure that the file is complete.

  19070 - CCLR s.57(2)(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the system maintained by the early childhood educator registry. (Educator or assistant certificate validation) Observation (CORRECTED DURING INSPECTION): No employee certificate validation for one file. This is a repeat contravention on report #CGEE-CKRQPM on Nov. 01, 2022.

  Corrective action. Ensure that each time a new certificate is received, that it is validated via the online system.

  12140 - CCLR s.19(4)(a)

• EQUIPMENT AND FURNISHINGS

  A licensee must ensure that a healthy and safe environment is provided at all times while children are under the supervision of employees.

  Observation. Licensing observed the following: - Beddings were touching while stored - A metal piece was protruding which had sharp corners outdoors in the play area - Two protruding screws were in the outdoor play area, in which one of the screws were rusted - Although other liquid cleaning items are used for the bathroom only, the manager said that the same spray bottle is used to clean the bathroom and the classroom

  Corrective action. Ensure the following: - Beddings are not touching to avoid spread of body fluids etc. - A healthy and safe environment at all times for children

  11010 - CCLR s.13(1)

No violations recorded at this inspection.

• EQUIPMENT AND FURNISHINGS

  A licensee must ensure that the community care facility and the furniture, equipment and fixtures within it are clean and in good repair while children are in attendance.

  Observation. Outdoor play space (OPS) inspections & documentation are not conducted regularly.

  Corrective action. OPS inspections must be documented daily (general check for hazards), monthly (detailed check of landscaping, fencing, equipment), & annually (detailed audit of the OPS, landscaping, & all equipment).

  11020 - CCLR s.13(2)
• LICENSING

  A licensee must display in a prominent place in the community care facility the certificate, or a copy of the certificate, of any educator or assistant employed to work in the community care facility.

  Observation. An employee's ECE certificate was not displayed.

  Corrective action. All current employees' ECE/ECEA certificates must be displayed conspicuously.

  10070 - CCLR s.11(4)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (d) name and telephone number of a parent, medical practitioner and emergency contact.

  Observation. A few children lacked their medical practitioner's information.

  Corrective action. If a child lacks a family physician, their walk-in/urgent care clinic or hospital information is sufficient.

  19100 - CCLR s.57(2)(d)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (i) a photograph or digital image of the child, and other information that can be used to readily identify the child in an emergency.

  Observation. A child lacked a photo in their file & the HiMama app.

  Corrective action. All requirements of CCLR s.57(2) must be obtained by children's 1st day of care.

  19160 - CCLR s.57(2)(i)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (b) date of enrolment in the community care facility.

  Observation. REPEAT VIOLATION from FIR #CGEE-CBXN2D (23/Feb/2022): Several children's start dates were missing or incomplete (month/year only).

  Corrective action. Complete start dates (month/day/year) are required by children's 1st day of care.

  19080 - CCLR s.57(2)(b)
• RECORDS AND REPORTING

  A licensee must have in writing from a parent, and maintain at the community care facility, consent (a) to call a medical practitioner or ambulance in case of accident or illness if the parent cannot immediately be reached.

  Observation. A child lacked their parents' emergency consent to call 911.

  Corrective action. All requirements of CCLR s.57(3) must be obtained by children's 1st day of care.

  19190 - CCLR s.57(3)(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the system maintained by the early childhood educator registry. (Educator or assistant certificate validation)

  Observation. REPEAT VIOLATION from FIR #CGEE-BYF8PC (17/Feb/2021) & FIR #CGEE-CBXN2D (23/Feb/2022): 2 employees' ECE certificates were not verified.

  Corrective action. ECE/ECEA certificates must be verified ( https://earlychildhoodeducator.gov.bc.ca/Public/CertAndRenewal/Certificate_Validation.aspx ) for all new hires & again upon current employees' renewal.

  12140 - CCLR s.19(4)(a)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

  Observation. An employee's CRC has not been obtained prior to her 1st day of employment. Another employee holds an RCMP CRC.

  Corrective action. Employees must hold a valid BC Ministry of Justice CRC; otherwise, they cannot work alone w/ children or assist w/ diapering/toileting.

  12040 - CCLR s.19(1)(a)
• STAFFING

  Immediately after a person who was the subject of a character reference is no longer employed by or ordinarily present at the community care facility, a licensee must return all character references to the person, or destroy the character references.

  Observation. Several former employees' files still held their character references.

  Corrective action. Character references must be returned or destroyed after employees' last day of employment.

  12470 - CCLR s.60(4)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (f) evidence that the person has complied with the Province's immunization and tuberculosis control programs.

  Observation. An employee lacked her immunization status.

  Corrective action. All requirements of CCLR s.19(1) must be obtained by employees' 1st day of employment.

  12090 - CCLR s.19(1)(f)

• RECORDS AND REPORTING

  Subject to subsections (2) to (5), a licensee must keep all records referred to in this Division for at least one year.

  Observation. Records of monthly fire drill practices & annual emergency drill practices before Sep/2021 have been discarded; however, the manager stated that fire drills are practiced monthly & emergency drills are practiced annually.

  Corrective action. Records respecting compliance w/ CCLR s.22(2)(b)(c) must be kept for ≥ 1 year.

  19350 - CCLR s.60(1)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (c) daily attendance record, indicating for each day whether the child is absent or, if the child is present, the time of arrival and departure.

  Observation. GCC (SA) children weren't signed: - OUT upon transfer of care from the licensee to school (AM) - IN upon transfer of care from school to the licensee (PM)

  Corrective action. Accurate attendance records must be maintained: - for employees to know how many children are in their care @ all times - to aid 1st responders in the event of an emergency

  19090 - CCLR s.57(2)(c)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (b) date of enrolment in the community care facility.

  Observation. CCFL reviewed all children's files. Start dates were incomplete or missing for 13 children.

  Corrective action. All requirements of CCLR s.57 must be obtained by children's 1st day of care.

  19080 - CCLR s.57(2)(b)
• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.

  Observation. *Repeat violation from FIR #CGEE-BYF8PC (17/Feb/2021)* CCFL reviewed all children's files. PHNs weren't obtained for 2 children.

  Corrective action. All requirements of CCLR s.57 must be obtained by children's 1st day of care.

  19070 - CCLR s.57(2)(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the system maintained by the early childhood educator registry. (Educator or assistant certificate validation)

  Observation. *Repeat violation from FIR #CGEE-BYF8PC (17/Feb/2021)* CCFL reviewed all employees' files. ECE certificate verification wasn't completed for an employee.

  Corrective action. Certificate verification must be done upon every new hire & renewal via: - online: https://earlychildhoodeducator.gov.bc.ca/Public/CertAndRenewal/Certificate_Validation.aspx , or - phone: 1.888.338.6622

  12140 - CCLR s.19(4)(a)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

  Observation. CCFL reviewed all employees' files. ≥ 2 character references weren't obtained for an employee.

  Corrective action. All requirements of CCLR s.19(1) must be obtained by employees' 1st day of employment.

  12050 - CCLR s.19(1)(b)
• STAFFING

  A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (c) a record of the person's work history.

  Observation. CCFL reviewed all employees' files. A work history record wasn't obtained for 2 employees.

  Corrective action. All requirements of CCLR s.19(1) must be obtained by employees' 1st day of employment.

  12060 - CCLR s.19(1)(c)

• RECORDS AND REPORTING

  A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status. Observation (CORRECTED DURING INSPECTION): CCFL reviewed 8 children's files & found that 1 child lacked his immunization status.

  19070 - CCLR s.57(2)(a)
• STAFFING

  A licensee must not employ a person in a community care facility as (a) an educator or an assistant unless the person holds a certificate issued under Division 2 [Employee Qualifications], which must be verified by the licensee using a system established and maintained by the director of the early childhood educator registry, Observation (CORRECTED DURING INSPECTION): CCFL reviewed all employee documentation & found that 3 employees' certificates had not been verified.

  12140 - CCLR s.19(4)(a)

• RECORDS AND REPORTING

  The licensee must (b) review the care plan at least once each year with a parent of the child requiring extra support and any person requested by the parent.

  Observation. Upon inspection of a care plan, Licensing observed that the care plan was not dated.

  Corrective action. Ensure that care plans are dated and reviewed at least once each year with a parent of the child requiring extra support and any person requested by the parent.

  19260 - CCLR s.58(2)(b)