Smiley Faces Childcare Centre #3

A licensee must keep (a) in the case of employees, all records required under section 19 (1) [character and skill requirements] for the entire time that the subject of the records is an employee of the community care facility.

Observation. A new staff working in the program at the time of the inspection did not have a complete staff file available.

Corrective action. Ensure all employees have complete employment records available at all times.

A licensee must keep current records of each of the following: (c) a record respecting compliance with section 22 (2) (b) and (c) [emergency training and equipment].

Observation. There were no records of fire drills and emergency evacuation practice recorded prior to September 2024

Corrective action. Ensure fire drills are recorded monthly and evacuation drills are recorded annually and kept onsite

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

Observation. A staff file contains and expired Criminal Record Check

Corrective action. Ensure all staff have a current Criminal Record Check

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

Observation. There is no evidence that the references for 3 staff files have been verified

Corrective action. Ensure all references have been verified

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (f) evidence that the person has complied with the Province's immunization and tuberculosis control programs.

Observation. One staff file had no evidence of the person's immunization status

Corrective action. Staff's immunization status must be documented and kept on file

A licensee must ensure that the community care facility and the furniture, equipment and fixtures within it are clean and in good repair while children are in attendance.

Observation. Some of the walls in the classroom require repair and painting

Corrective action. Ensure the facility is in good repair

A licensee must ensure that a healthy and safe environment is provided at all times while children are under the supervision of employees.

Observation. Toys and supplies are unsecured and stored on the top of a high shelving unit

Corrective action. Ensure supplies and toys are secured or removed from the high shelving unit

A licensee must provide to children a comprehensive and coordinated program of indoor and outdoor activities that (b) is appropriate for the age and development of children in each group in the community care facility.

Observation. Staff provided that the children do not go outside to play everyday in the winter or during times when it is raining

Corrective action. Provide an opportunity for outdoor play each day

The licensee must (a) develop the care plan in consultation with a parent of the child requiring extra support and any person requested by the parent.

Observation. A child requiring extra support did not have a current care plan.

Corrective action. Ensure there is a current care plan for each child who requires one

A licensee must keep, for each child, a record showing the following information: (d) name and telephone number of a parent, medical practitioner and emergency contact.

Observation. A review of children's files found that 3 files did not contain the name and phone number of a medical practitioner or clinic

Corrective action. Ensure children's files are complete

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (f) evidence that the person has complied with the Province's immunization and tuberculosis control programs.

Observation. A review of 3 staff files found that 1 did not have the staff's immunization status identified

Corrective action. Ensure staff files are complete

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

Observation. A review of 3 staff files found that 2 files did not have verified references

Corrective action. Ensure staff files are complete

A licensee must keep, for each child, a record showing the following information: (d) name and telephone number of a parent, medical practitioner and emergency contact.

Observation. A random selection of children's files were reviewed. Out of the 5 reviewed, 1 file did not contain information for a medical practioner.

Corrective action. Ensure there is a record showing the name and telephone number of a medical practioner.

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (d) copies of any diplomas, certificates or other evidence of the person's training and skills.

Observation. A random selection of staff files were reviewed. Out of the 5 reviewed, 1 file did not have copies of any diplomas, certificates or other evidence of the person's training and skills.

Corrective action. Ensure there are copies of staff's diplomas and certificates.

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (b) character references in respect of the person.

Observation. A random selection of staff files were reviewed. Out of the 5 reviewed, 5 files had reference letters that were not checked to ensure the individual is of good character.

Corrective action. Ensure character references have been checked to ensure the individual is of good character.

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (a) a criminal record check for the person.

Observation. A random selection of staff files were reviewed. Out of the 5 reviewed, 1 file did not have a site specific criminal record check.

Corrective action. Ensure staff have obtained a site specific, current and valid criminal record check.

A licensee must ensure that children are supervised at all times by a person who is an educator, an assistant or a responsible adult.

Observation. During the inspection it was observed that two children were playing hockey in the court yard unsupervised.

Corrective action. Please ensure that children are supervised at all times.

Without limiting subsection (1), a licensee must ensure that (b) the ratio of employees to children attending a community care facility is no less than that permitted in Schedule E.

Observation. Licensing observed 14 children on site and only 1 staff counted in ratio. There was one additional individual prsent. The additional individual confirmed that she was a support worker for a child requiring extra support. Licensee contact stated that the support worker was also helping with ratio two days a week until the numbers go down and ratio becomes 12:1.

Corrective action. Please ensure that the ratio is maintained at all times as per Schedule E.

A licensee must keep current records of each of the following: (d) written policies and procedures that are intended to guide employees in the care and supervision of children.

Observation. During the inspection the manager was unable to produce the Behavioural Guidance policy.

Corrective action. Please ensure that a behavioural Guidance Policy is available to staff and parents.

A licensee must ensure that a healthy and safe environment is provided at all times while children are under the supervision of employees.

Observation. Licensing observed two high shelves with large, heavy items stored at the top (unsecured). These items pose a topple hazard, and must be made secure or removed.

Corrective action. Please ensure all stored items are stored in a safe manner.

A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.

Observation. 2 out of the 3 files reviewed were without information pertaining to the sex of the child.

Corrective action. Please ensure children's files are complete.

A licensee must keep, for each child, a record showing the following information: (b) date of enrolment in the community care facility.

Observation. 3 out of 9 children's filers were reviewed, 2 of these files were without the date of enrollment into the facility.

Corrective action. Please ensure children's files are complete.

A licensee must not employ a person in a community care facility unless the licensee or, in the case of a person who is not the manager, the manager has first met with the person and obtained all of the following: (f) evidence that the person has complied with the Province's immunization and tuberculosis control programs.

Observation. 2 staff files were reviewed, one file was without evidence that the person has complied with the Province's immunization program.

Corrective action. Please ensure staff files are complete, Licensing will email a copy of the Employee Immunization status form.